Conference Management

Working in conjunction with your local organising committee or conference convenor, our professional team will guide you every step of the way throughout the planning process, leaving you to focus on the vision and direction of your event.

 

Conference & Event Management

ICS Event Solutions provides a comprehensive range of professional conference management, event management and meeting management services.

 

We can work with you to holistically manage every element of your event from A to Z.  Or you can select the services you specifically need to compliment your own in-house event management resources.  We pride ourselves on being fully flexible and we are happy to tailor our services to suit your event needs.

 

Before commencing work we will organise a briefing meeting with you to establish your goals and objectives of your event as well as discussing in detail the services you require.  We will then consult with you every step of the way, to create the very best and most engaging event possible.

Our services include:

  • Allocating a dedicated PROJECT MANAGER to your Event who will participate in meetings and teleconferences as required.

  • Complete conference secretariat support

  • Liaison with speakers, sponsors, exhibitors, committees and faculties.

  • Marketing and promotion of the Conference

  • Sponsorship Management

  • ONLINE REGISTRATION  processing via a secure website

  • Online receipt of abstracts and papers

  • Online review of abstracts by your committee

  • Delegate Services (ONLINE REGISTRATION  and travel arrangements)

  • Finance and ACCOUNTING MANAGEMENT

  • Exhibition sales and MANAGEMENT

  • Liaison with the venue on all venue related matters:  initial contract negotiation and review, coordination of food and beverage requirements, ACCESS for exhibition hire company and exhibitors, conference deliveries and collections; special dietary requirements.

  • Venue bookings and complete management

  • Accommodation negotiations and complete management

  • Graphic design, printing and production of all conference material

  • Website design, hosting and management

  • Management of site and field visits

  • Preparation and distribution of all REGISTRATION and programme materials.

  • Social PROGRAM

  • Partner activities

  • Themeing for your event

  • Pre and post tours co-ordination

  • Sourcing of MCs, Speakers, and Entertainment.

  • Liaison with all presenters and any entertainers.

 

Sourcing and coordination of conference satchels, name badges, function tickets, delegate lists, conference programmes, local maps, tourist information and entertainment as required.

 

Sourcing and management of any conference or event add ons such as pre or post touring options, team building activities,cocktail parties,evening team dinners etc

Being on site at all times throughout your event to ensure it runs smoothly on the day.

We are confident our involvement in your Conference will lead to: INCREASED Delegate attendance, INCREASED Sponsorship opportunities and INCREASED Exhibitor participation. We will make sure your event receives the professional support it requires.

Event Management For You